Clyde Community Hall

Venue hire

Hire terms and conditions

Please read these before confirming a booking. They may change, so check this page each time you book.

  1. This contract is for use of the main hall, conference room and basic kitchen access. All other rooms and storage areas are not included.
  2. This contract is valid for 14 days. Your deposit must be paid within this period to secure your booking. The remaining balance must be paid two weeks before the event. Your deposit will be returned within 28 days of your event, subject to the hall being left in a satisfactory condition.
  3. The hirer is responsible for the hire, must be over the age of 21, and must be present and contactable for the duration of the event.
  4. The hirer or their representative will be inducted in the Clyde Community Hall Fire Evacuation Procedure and will be asked to complete the Fire Safety - Hall User form. The hirer must provide a designated Fire Officer, who in the event of a fire will guide all group members out of the building to the assembly point.
  5. The hirer should provide a nominated representative, who will receive an alarm code and front door key. This person should not share these with any other individual and should be contactable for the duration of the event.
  6. The hirer shall ensure that any electrical equipment brought onto the premises is in good working order, used in a safe manner and meets statutory requirements. Clyde Community Hall has the right to suspend use of and remove any equipment deemed unsafe. Any equipment brought in by the hirer must be removed immediately, as CCH does not have capacity to store hirers' equipment.
  7. The hirer must enforce our no smoking policy, including electronic cigarettes. Nobody is to smoke outwith the designated smoking area, and cigarette butts must be disposed of appropriately.
  8. The hirer must report all accidents to the Clyde Community Hall representative and complete an accident report where necessary in accordance with the Hall's Health and Safety Procedure.
  9. The hirer must leave the room(s) and outside areas as they were found.
  10. Access to the venue will be from the time specified at booking. If additional time is required for setting up or packing up, this should be booked as part of the venue hire. Hours of hire cannot be amended on the day of the event.
  11. Notice of the hirer's intention to cancel or alter a hire must be given at least 14 days before. If the hirer cancels, the following charges apply: 14 or more days' notice, no charge; 7 to 14 days' notice, 50% of the hire charge; 7 or fewer days' notice, 100% of the hire charge.
  12. The hirer or their nominated representative must be in attendance during the hire, and will be held responsible at all times for the behaviour of others in attendance. Children must be supervised at all times.
  13. The advice and instruction of the Clyde Community Hall representative must be strictly followed.
  14. The Clyde Community Hall representative has the right to close the doors or refuse admission on the grounds of health and safety, crowd control and similar.
  15. Any violent, threatening or antisocial behaviour could result in the current and future hires being ended immediately.
  16. In keeping with government policy, no groups or hirers which promote sectarianism or discrimination will be allowed to use Clyde Community Hall. Please be respectful to our neighbours and community.
  17. Hirers must immediately inform Clyde Community Hall of any damage to the venue, its furnishings, fittings, equipment, accessories or surrounds.
  18. Pins, sticky adhesive tape and blu tack must not be used on the walls or any other surfaces. Masking tape may be used.
  19. Any catering must be stated when applying for the hire and will be charged appropriately.
  20. CCH reserves the right to cancel a hire if the premises become unfit for use, an emergency prevents use of the premises, or because of unforeseen staffing issues. As much notice as possible will be given. In such cases the hirer will be refunded any deposit paid, but Clyde Community Hall shall not be liable for any resulting direct or indirect loss or damages whatsoever.
  21. Clyde Community Hall does not accept responsibility for loss, damage or theft of articles from the premises during the let, or of any articles left on the premises at any time.
  22. CCH reserves the right to grant or refuse any application for hire.